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What are your accident / incident responsibilities as a Health & Safety Manager?

As the primary person responsible for the safety of your workforce, your primary goal as a Health and Safety professional is the safety of your people. Providing the workforce with a safe environment in which to carry out their roles and duties.

Key to these requirements, is reporting and taking action when an accident, incident or near miss occurs in the workplace that involves employees, contractors or members of the public visiting the company’s premise. It also includes monitoring safety, preventing and reducing risk, carry out risk assessments, raising the profile of any incidents and unsafe practices to employees, and adhering to the law.

Is it a legal requirement to have an accident / incident policy for a workplace?

No matter how minor an incident or accident is, they should all be reported by your company, and where appropriate in an accident book, which is a mandatory legal requirement. Serious incidents should also be reported to the Health and Safety Executive (HSE) as required under legislative requirements, RIDDOR (as below).

What should be included in an accident / incident policy for a professional organisation?

Your accident and incident policy should include the following;

A definition of applicable terms as interpreted and applied by your organisation, typically including: Incident, Accident, Near Miss etc.

A general statement informing what the policy covers and what procedures should be adopted in the event of an accident, incident or near miss occurring.

An outline of the procedure, and how you intend to manage accident and incidents in the workplace. This will include; an Accident Book or other reporting formats, that records incidents, investigation arrangements, and how information is analysed for trends. These records should be reviewed regularly by the senior management team.

The policy should also outline reporting responsibilities under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR), and should include reporting procedures for people in the workplace who encounter an incident and accident, outlining how to escalate to the senior management team and H&S manager, and how reports to the Health & Safety Executive (HSE) shall be made. 

Your policy should be reviewed regularly as part of its monitoring of safety and risk assessment.


Our expertise:

As a global deliverer, our expertise spans the full scope of health and safety, with qualified consultants on the approved consultants register - OSHCR, (Chartered) Members of IOSH, NEBOSH principal examiners, and members of the IOSH approval and review panel. So, you know you're accessing the highest quality advice, support and expertise you need. 

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Make UK have been instrumental in providing H&S support particularly where we needed to update our policies and H&S documents to comply and make Expo a safe working environment for all.

The team worked closely with us to understand our business completely, and helped us identify where to make improvements and implement preventative measures to ensure risks were reduced across the organisation.

We were able to transform the way we approached our H&S practices and day-to-day tasks within a matter of months thanks to the expertise and guidance of Make UK’s H&S consultants

Alex Rush Senior Production Engineer, Expo Technologies Limited


Our team is on hand to help you fulfil your legal obligations and achieve compliance.

A health, safety and environmental management culture that truly cares for your people and benefits your business.